The Bacon Theatre
Dean Close School, Cheltenham
Sunday 17th February 2:00pm to 4:00pm
Please take time to read and keep this letter as it contains details about the show!
As many of you are aware, we are going to be presenting our school show at the Bacon Theatre in Cheltenham on the above date and time. The show will be a collaboration between the Charlton Kings and Bishops Cleeve schools.
All students who would like to participate will be included in the show, if you cannot commit or do not want to participate in the show, please let us know asap for choreography and costume purposes!!
All students who want to be part of the show must attend all classes up to the show. If for any reason you have to miss a class please inform us.
The teachers put an amazing amount of hard work and time into the choreography before the rehearsals even start and we find it incredibly difficult and frustrating to rehearse without a full cast. It is hard for students to rehearse when their partner is missing. It is also very time consuming to back track over previous work so a student can catch up if they have missed class and it is not fair on those students who attend regularly.
YOU WILL NEED TO ADD /SHOW TO THE END OF OUR WEB ADDRESS TO VIEW THE SHOW INFO PAGE ON OUR WEBSITE. YOU WILL NOT BE ABLE TO FIND THIS PAGE ON THE WEBSITE WITHOUT TYPING IT IN THIS WAY AS IT IS A TOP SECRET HIDDEN PAGE!!
Studio Rehearsal Saturday 9th February at CHELTENHAM STUDIOS 35 St Georges Street, Cheltenham GL50 4AF
We have scheduled a run through for the Ballet section only of the show, at the studio on the above date and venue so that the rehearsal at the theatre runs smoothly.
This rehearsal starts at 3.30 and finishes at 5.00pm. The timetable for this day will be posted on the website at danceworksstudios.co.uk/show you need only attend just for your part of the rehearsal.
Pre - school classes are not scheduled in this rehearsal.
There is no charge to students for the Studio Rehearsal.
Technical Rehearsal on stage Saturday 16th February at Bacon Theatre
(NO DANCING AT BISHOPS CLEEVE THIS DAY)
Tech rehearsal will be from 9.00-4.00pm on Saturday 16th February for lighting, sound checks and for students to get a feel for the stage. This is a really important rehearsal for students, so they can see which stage wings they are entering / exiting, how to get to the stage from dressing rooms, dance in costume and meet their chaperones etc.
Please check website at danceworksstudios.co.uk/show for Tech rehearsal schedule. You need only attend just for your part of the rehearsal.
Parents please do not watch Tech, as we want the show to be a surprise!!! There is no charge to students for Tech.
Bring with you, a bottle of water, snack not greasy crisps because of costume! Please no food containing peanuts due to allergies. Bring your dance shoes, you don't need your leotards, tights, ballet socks, street kit just arrive for Tech in your leggings / joggers and top as you will dance Tech in costume.
The Show!! Sunday 17th February at Bacon Theatre 2.00-4.00pm
For the Show please bring....
Your relevant dance shoes, tights, ballet socks, hair stuff, make-up, bottle of water, food snack (no food containing peanuts), finale costume etc.
For practical reasons we advise students to arrive and leave the show in their finale costume (please see below) with your name on.
Arrival Times for Show
Students need to arrive at the theatre, arriving at staggered times, as the cast is big in number it will take time to get everyone ready! The youngest members of the cast will arrive last. Arrival times at the theatre will be on the website at danceworksstudios.co.uk/show
Everyone is part of the finale at the end. Please check website at danceworksstudios.co.uk/show for finale costume details. If you do not want to be part of the finale then please let us know. You will need a Danceworks t-shirt (compulsory) for finale which are £13 and your own leggings or Danceworks leggings.
Tickets can be purchased at Charlton Kings and Bishops Cleeve Schools. Alternatively, you can call the studio on 01242 233 338 and pay by card. Tickets are £12 with no concessions. We have not restricted the number of tickets per student as the theatre can accommodate a large audience, tickets will be on a first come first serve basis. Tickets are on sale from Monday 21st January onwards.
We will supply all costumes for every student.
Costumes are either hired or bought for students at £20 per costume for ballet and street.
With previous shows some parents wished to purchase their child's costume as a ‘keep sake' so if you do want to purchase your ballet costume after the show then please let us know.
Make - Up
Each student needs to bring their own make - up for hygiene reasons. Everyone needs to be wearing the same.
A list of make - up needed will be on the website at danceworksstudios.co.uk/show
Young students make - up will be ‘very light, very little' as we feel that is more appropriate for them. If you have any allergies to make - up then let us know so chaperones are aware too.
Please can all students bring with them their own hair stuff especially hair gel and hair spray (lots of it!). You also need lots of hair grips, pins and bobbles and a fine hair net if in Ballet with a bun. We sell hair grips, pins, bobbles and nets if you need.
Students never seem to bring enough hair stuff with them, so please be organised and don't rely on a friend.
No jewellery at all, not even studs. If you wear a medical bracelet then let us know so chaperones are aware.
Please leave your jewellery at home. The changing room is a busy place with lots of costume changes and quick changes, jewellery can get lost easily.
Transfer tattoos / Nail Varnish
Please no nail varnish or transfer tattoos!
Stage lighting is harsh and picks up everything, we are going for ‘smooth lines' so we look groomed on stage.
No underwear for anyone except for seniors/teens who must wear body stockings. Body stockings will give a smooth line with no straps falling out of costumes plus they are very supportive. Teens - if you need a body stocking then please let us know. Body stockings are £20.00 which students would need to purchase.
Street Dance students please check with teachers if you need body stockings under your costume......
Students please bring a huge t-shirt to change under in the dressing rooms so the toilets are kept free. Body stockings are also a practical solution for students changing in the dressing rooms.
Chaperones / Parents
We will need help in the dressing rooms getting students ready. If you wish to be a chaperone then please let us know by phone or email via the website. Please note, if you are chaperoning then you will not be able to watch the show. Parents cannot chaperone their own children, Danceworks teachers and staff will be chaperoning; Kate is a licensed chaperone.
Please no personal camera's to be used in the theatre as we have several children who cannot be filmed.
The show will be filmed and you can purchase a DVD if you wish, please contact the studio on 01242 233 338.
We have tried to cover as much as we can in this letter to you all but any further information regarding the show will be on the website which is danceworksstudios.co.uk/show
Lastly but very importantly
We are aware that all this information regarding the show can be a bit overwhelming to parents/carers who have never participated in one of our shows, especially those of you who have pre-school children in the school. Child safety is of the utmost importance to us. We have been staging dance and drama shows for many years (most shows with several hundred students in).
We are very lucky to have a great team of experienced chaperones (licensed where needed) and a few new ones (who must be mad!) to see all goes smoothly backstage and in the changing rooms.
Pre-school and very young students get dressed and stay in both the two contained changing rooms that are part of the main big changing room at all times. The toilets are within the changing rooms. There are two members of staff at the only door into the changing room block at all times before, during and after the show. We also make sure there are books and toys for the young students to play with; the changing room is all part of the fun of being on stage.
If there are any problems either in the changing room or backstage, we have a seating plan for the theatre, so we know if you are in the audience and where you seated in the audience; we would contact you immediately. We also hold all phone numbers and health details with Kate (our head chaperone) for every student which would enable us to contact parents at home if they are not watching the show.
If you have recently changed address or phone numbers then you need to let us know your new details.
The show comes together via an amazing amount of hard work and commitment by all that get involved. It is such a fun and exciting event for students of all ages to participate in, it is a wonderful experience for them to perform at a professional theatre and gain experience which will lead to improved confidence and a fantastic sense of achievement.
If you have any queries then please email via the website or call us at the studio on 01242 233 338.
Hope you are all looking forward to the show!
Whanita, John and Team